Will you make these arrangements or delegate them to someone else and supervise their work?Īm I prepared to spend time selecting a restaurant or food service institution to cater the meeting? How many items will need to be prepared? What is a reasonable amount of time to prepare, review, and physically print or produce each item?Īm I prepared to spend time researching and booking a conference room for the meeting? Have I considered the amount of time it will take to prepare materials for the meeting, including memos, handouts, reports, flyers, and so on? Will you take the time to schedule the meeting yourself, or will you delegate the task to someone else and supervise their work? How long will it take for meeting participants to travel to the meeting destination? Could you hold a teleconference or webinar meeting instead? In this post, I offer nineteen time management questions to ask yourself before holding a meeting.Īsking these questions may save you from wasting precious time, energy, and resources.ĭoes this meeting truly need to take place?Ĭould the same information be delivered via email, memo, bulletin board posting, newsletter, or some other method?ĭoes this meeting have to take place in person? Sometimes, you may find it is not in your best interest to hold a meeting at all! While meetings are important, it’s even more important to understand and consider how much time goes into scheduling and preparing a meeting. Do you schedule a meeting at work in the near future?Īre you looking for some tips on how to make the most of your time doing so?
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